Terms of Service

Agreement

These Terms of Service are an agreement between you and AETERNUM TECH LTD ("we", "us"), a company registered in England and Wales under Company No. 14085985 with its registered office at 128 City Road, London, United Kingdom, EC1V 2NX, for the use of the Meeting Guard AI app. By creating an account or using the app, you accept these terms and our Privacy Policy. If you do not agree, please do not use the app.

The service

Meeting Guard AI helps you manage your meetings and tasks. It stores your meetings, tasks and notes and schedules reminders on your device. If you connect Google Calendar, Outlook, the calendars on your phone, Google Tasks or Microsoft To Do, the app syncs with them. Its AI assistant proposes changes for you to confirm, for example the tasks from a debrief that you speak or type after a meeting. When you are running late, the app prepares a message with the new time for you to send from your phone, and it moves the meeting only if you choose to. We may add, change or remove features over time. Features that are not available yet are marked as such in the app.

Your account

To use Meeting Guard AI:

• You must be at least 16 years old, or older if your country requires it to use online services without a parent's consent.
• Give accurate information and keep your Google, Apple or Microsoft account or your password secure.
• You are responsible for the activity in your account. Tell us at support@meetingguard.ai if you think someone else is using it.

Alerts and reminders

We work hard to make alerts reliable, but their delivery depends on your device: notification permissions, battery optimization, Do Not Disturb and Focus modes, silent mode, the device being on and the app being able to refresh its schedule. Alerts can arrive late or not at all. For important meetings, keep another reminder as well.

AI assistant

When you use the AI assistant:

• Answers and proposals are generated automatically and can be wrong or incomplete. Review every proposal before you confirm it. You are responsible for the changes you confirm and for the messages you send to other people.
• Each plan includes a number of AI actions. The Free plan includes 10 actions during the 7 days after your first AI action, at most 3 per day (days change at midnight UTC); after that the assistant and WhatsApp scheduling need a subscription, while creating meetings and tasks by hand, your scheduled reminders, viewing and export stay free. Pro includes 100 and Premium 400 AI actions per month, renewing each month on the day your subscription started. A reply that only asks you for missing details is not counted, up to two times in a row.
• Do not use the assistant for illegal purposes or in ways that break OpenAI's usage policies.

Plans and payments

The Free plan needs no payment. Pro and Premium are subscriptions that you buy in the app through the App Store or Google Play; the AI actions each plan includes are described in "AI assistant" above.

Subscriptions are monthly or yearly and renew automatically at the same price until you cancel them in Google Play or in your App Store settings, at least 24 hours before the period ends. Before you buy, the store shows the final price in your currency, including taxes. Payment is charged to your Google Play or App Store account when you confirm the purchase and again at each renewal.

The store handles billing, cancellations and refunds under its own rules. When you cancel, your plan stays active until the end of the period you paid for and then returns to the Free plan; if the store refunds a subscription, the plan ends. A change of plan or billing period is also carried out by the store, and some changes start at your next renewal. Deleting the app or your Meeting Guard AI account does not cancel a subscription: cancel it in the store first, or it keeps renewing.

Your content

You keep ownership of the meetings, notes and other content you add. You allow us to store, copy and process it only as needed to run the service for you, for example to sync it, schedule your alerts or answer your assistant requests. You are responsible for having the right to add other people's contact details to your meetings and to send them invitations.

Third-party services

The app works with services from other companies, such as Google (sign-in, Calendar, Tasks, Firebase and Google Play), Apple (Sign in with Apple and the App Store), Microsoft (sign-in, Outlook and To Do), Zoom, Meta (WhatsApp), OpenAI and RevenueCat (subscriptions). Their own terms and privacy policies apply when you use them, and we are not responsible for those services.

Acceptable use

You agree not to:

• Use the app to break the law or other people's rights.
• Send spam or unwanted invitations through the app.
• Try to access other users' data, our servers or the AI service in ways we do not allow, or get around usage limits.
• Disrupt the service, overload it with automated requests, or copy or reverse engineer the app where the law does not allow it.

Intellectual property

The app, its design and its brand belong to AETERNUM TECH LTD or its licensors. These terms only give you the right to use the app as described here.

Ending your use of the app

You can stop using the app and delete your account at any time in Settings > Account > Delete account. We may suspend or close accounts that seriously or repeatedly break these terms, or when the law requires it. When possible, we will tell you first and explain why.

Disclaimers

The app is provided "as is" and "as available". To the extent allowed by law, we do not promise that it will work without interruptions or errors, or that alerts, calendar sync and AI answers will always be accurate or on time. Nothing in these terms limits the rights you have under consumer protection laws that cannot be waived.

Limitation of liability

To the extent allowed by law, AETERNUM TECH LTD is not liable for indirect or consequential losses, such as missed meetings, lost opportunities or lost data, and our total liability for any claim related to the app is limited to the amount you paid us for it in the 12 months before the claim. This does not limit liability that cannot be limited by law.

Governing law

These terms are governed by the laws of England and Wales, and any dispute is resolved by the courts of England and Wales. If you are a consumer, you also keep the protection of the mandatory laws of the country where you live and can go to its courts.

Changes to these terms

We may update these terms. We will change the date at the top and, for important changes, let you know in the app before they apply. If you keep using the app afterwards, the new terms apply; if you do not agree with them, you can delete your account.

Contact

AETERNUM TECH LTD (Company No. 14085985), 128 City Road, London, United Kingdom, EC1V 2NX. Email: support@meetingguard.ai.